KEY REQUIREMENTS

Duties and responsibilities vary according to the office of assignment, but will be primarily of a clerical or administrative nature.  The incumbent will perform a full range of clerical and administrative support functions that may include, but are not limited to:

Receiving telephone calls and visitors and referring them to the appropriate individuals;

Performing office automation work which requires the use of software applications and computer equipment;

Scheduling appointments, meetings, and conferences;

Photocopying and assembling reports and briefings;

Preparing various documents such as reports, correspondence, statistical charts, and other related records; and,

Receiving, filing, and distributing office documents.

Applicants must have the required experience or education as
described below and meet any selective factors when specified.

Grade 1:
        There are no general or specialized experience or
        education requirements for this grade level.  In order to
        be eligible, you must be enrolled as a student and be at
        least 16 years of age prior to beginning work.

Grade 2:
        1. You have three or more months of general experience
           performing progressively responsible
           clerical/administrative work.
        
        or

        2. You have obtained a high school diploma or the
           equivalent.
   
Grade 3:
        1. You have six or more months of general experience
           performing progressively responsible
           clerical/administrative work.

        or

        2. You have completed at least 1 year (30 semester hours or
           45 quarter hours) of education above the high-school
           level in an accredited business, secretarial or
           technical school, junior college, college, or
           university.

        or

        3. You have a qualifying combination of education and
           experience.  To ensure your combination of
           education and work experience will meet the minimum GS-
           3 grade level qualifications, you must determine what
           percent of the 6-month work qualification factor your
           work experience represents and what percent of the 1-
           year (30 semester hours or 45 quarter hours) education
           requirement you have completed.  As an example: 3
           months of clerical experience would be equal to 50% of
           the work experience qualification.  15 semester credit
           hours would be equal to 50% of the educational
           qualification.  Combined, they would equal 100% of the
           qualification requirement for the GS-3 grade level.

Grade 4:
        1. You have one or more year(s) of general experience
           performing progressively responsible
           clerical/administrative work.

        or

        2. You have completed at least 2 years (60 semester hours
           or 90 quarter hours) of education above the high-school
           level in an accredited business, secretarial or
           technical or vocational school, junior college,
           college, or university.

        or

        3. You have a qualifying combination of education and
           experience.  To ensure your combination of
           education and work experience will meet the minimum GS-
           4 grade level qualifications, you must determine what
           percent of the 12-month work qualification factor your
           work experience represents and what percent of the 2-
           year (60 semester hours or 90 quarter hours) education
           requirement you have completed.  As an example: 6
           months of clerical experience would be equal to 50% of
           the work experience qualification.  30 semester credit
           hours would be equal to 50% of the educational
           qualification.  Combined, they would equal 100% of the
           qualification requirement for the GS-4 grade
           level.

See Evaluations and Qualifications.

HOW YOU WILL BE EVALUATED:

If you are found minimally qualified for the job, your application package will be further evaluated to determine your possession of the critical knowledge, skills, abilities and other characteristics of this announcement.  These include:

1. Knowledge of grammar, spelling, punctuation, syntax, and required
    formats.
2. Ability to communicate effectively other than in writing.
3. Knowledge of clerical practices and office routines.
4. Knowledge of office automation software applications.

Your responses to the job specific self-assessment questionnaire will be validated against your application and required documents to determine if you meet the qualification requirements for this position.  Applicants found to be among the top candidates will be referred to hiring managers for further consideration.

To qualify at a specific grade, applicants must have the required experience or education as described below and meet any selective factors when specified.
To preview questions please click here.

Summer clerical employees are paid at the GS-1, 2, 3, or 4 level, based on their level of education at the time they apply.  If the appointment is for 90 days or more, the employee earns annual and sick leave at the rate of four hours per bi-weekly pay period plus paid Federal holidays during the period worked.  Paid employees contribute to Social Security.

All summer employees assigned to Washington, D.C. and using public transportation are eligible for the Metrochek Transit Benefit program that helps to defray the cost of traveling to and from work via public transportation.

OTHER INFORMATION:

Transportation to and from Washington is the responsibility of the employee.

Applications must be submitted electronically through the "Gateway
to State" system.  To begin the application process, please click on the "Apply Online" button to the right.  

You have until 11:59 pm Eastern Time on the closing date of this
announcement to complete the application process. This includes
submitting your online application as well as any required documents
as defined in the Required Documents section.

REQUIRED DOCUMENTS:

• The online application.


• An unofficial or official transcript.
  
  Note:  Unofficial transcripts are acceptable for the purpose of applying.  Official transcripts/official proof of enrollment will be required prior to final appointment.


• Applicants still in high school should submit their most recent report card.

Transcripts/Report cards must be attached to your online application via upload or by fax using the cover sheet and phone number generated within the application.

NOTE:  If faxing, applicants will be prompted to print out a fax coversheet containing the necessary phone number  in the "Documents" section of the application.

AGENCY CONTACT INFO:

WHAT TO EXPECT NEXT:

Applicants may view the status of their application on the Gateway
to State site.

Applicants will receive notification advising them of the status of their application shortly after the closing date of this announcement.  Applicants who are selected will be required to undergo a background investigation to obtain a security clearance prior to beginning work.